Personally Identifiable Information (PII) Moderate Level

Personally Identifiable Information (PII) is any information that is maintained about an individual, including (1) any information that can be used to distinguish or trace an individual‘s identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.

University policies, contractual obligations, and federal and state laws and regulations require appropriate protection of PII that is not publicly available.  PII varies in level of sensitivity, therefore, risks associated with the impact of disclosure or compromise differ.   While not a comprehensive list by any means, below are examples of PII and moderate levels of sensitivity.


Staff and academic personnel records, including but not limited to:  

  • Employee ID
  • Home telephone number and home address
  • Name of spouse or other relatives
  • Birth date
  • Citizenship
  • Income tax withholdings
  • Information relating to evaluation of performance
  • Attendance record

Student records, including but not limited to:

  • Student ID
  • Transcripts (grades)
  • Exam papers
  • Test scores
  • Evaluations
  • Financial aid records
  • Loan collection records
  • Directory information for students who have requested that information about them not be released as public information